Policy: Five (5) Business Day Notice for AV and Multimedia Support and/or Recording

Duke University
Pratt School of Engineering
Pratt IT User Services

FIVE (5) BUSINESS DAY NOTICE FOR AV AND MULTIMEDIA SUPPORT AND/OR RECORDING

Last Updated: August 13, 2007

Purpose
This policy addresses the actions that must be taken by all personnel who are requesting AV support and/or a video/audio recording of an event (seminar, presentation, class, etc.)

Requirements

The initiator of a request must submit applicable information to Pratt IT’s Multimedia Specialist and receive confirmation of their request no later than five business days prior to the start of the event that is to be supported and/or recorded. The "Submission of Requests" section below describes the request process.

Pratt IT’s acknowledgment of the initiator’s request may include questions to clarify expectations, specifics, or technical requirements. All questions must be answered to the satisfaction of Pratt IT prior to the start of the five day window.

Automatic DUNK replies do not constitute acknowledgment of request.

If recording, event organizers are responsible for notifying speakers that they will be recorded and of the intended distribution of recording(s). Please note, there is a Pratt Release Form that must be signed by presenters and turned in, also five days prior to the date of the event. This form can be downloaded from av.pratt.duke.edu.

Pratt IT cannot guarantee the support and/or recording of an event for those not giving five-days notice as outlined above.

Submission of Requests:

Submissions should be made through DUNK at: http://it.pratt.duke.edu/help

When submitting request, please include all information listed on the Pratt AV & Multimedia Support and Recording Request Form located at http://av.pratt.duke.edu